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How to Improve Content Readability

How to Improve Content Readability: 15 Expert Tips to Follow

In the era of digital content consumption, content readability has become a cornerstone of user engagement and retention. Why? Because readers crave content that is easily digestible, clear, and concise.

When your content is readable, it is more likely to be shared, increasing your visibility and credibility in the digital realm. Let’s delve into some expert tips on how to enhance your content readability, ensuring your message resonates effectively with your target audience.

What is Readability in Content Creation

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Before diving into the tips, let’s define what we mean by “readability.” Readability refers to how easy or difficult it is for a reader to understand and absorb written text. This includes an average number of factors such as sentence length, paragraph structure, use of jargon, and overall writing style.

There are number of methods that people use to calculate Readability score; popular among them are;

But, we’re not doing maths here, therefore, we will list down simple to do tips to improve your readability score.

Why is Readability Important?

As mentioned earlier, content readability directly impacts user engagement and retention. The easier your content is to read, the more likely readers are to stay on your page and consume your message. In addition, readable content can also improve SEO rankings as search engines tend to favor well-structured and clear content.

Moreover, with the rise of mobile devices and shorter attention spans, readers are more likely to skim through content rather than read it word for word. If your content is not readable, readers are likely to lose interest and move on to something else.

How Readability Influences Audience Engagement

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When it comes to creating content, your audience should always be at the forefront of your mind. After all, they are the ones you are trying to reach and connect with. Here’s how improving readability can enhance audience engagement:

  • Easily digestible information: By making your content more readable, you are breaking down complex ideas into simpler, bite-sized pieces that readers can easily process and understand.

  • Clear communication of ideas: Clear and concise writing ensures that your message is effectively communicated without any confusion or ambiguity.

  • Higher shareability: People are more likely to share content that is easy to read and understand. This means improved visibility for your brand and potentially reaching a wider audience.

Challenges in Maintaining Readability

While it may seem simple enough on the surface, there are a few challenges that can make maintaining readability in content creation difficult:

Overuse of Complex Diction

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One common pitfall in content creation is the overuse of complex diction. This refers to the excessive use of advanced, obscure, or technical vocabulary compound words that the average reader might not be familiar with.

While these words might sound impressive, they can significantly hinder readability. Your audience should not need a dictionary to understand your content.

By using simple, clear language, you can ensure your message is easily understood by a wide range of readers. Remember, the goal is not to showcase your vocabulary but to effectively deliver your message and engage your audience.

Excessive Length of Sentences

Another roadblock to content readability is the excessive length of sentences. Long, winding sentences can lose the reader, making it difficult for them to follow your train of thought and ultimately diluting your message. It’s critical to keep your sentences concise and straightforward.

Try to stick to one idea per sentence to ensure your content remains clear and digestible.

A good rule of thumb is to aim for about 15-20 words per sentence. Any longer, and you risk losing the attention of your reader. Remember, clarity is key when it comes to effective communication. So, are you writing for readability?

Overuse of Jargon

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The overuse of industry-specific jargon can act as a significant barrier to readability. While it’s natural to want to demonstrate expertise in your field, excessive jargon can alienate readers unfamiliar with these terms.

It’s essential to maintain a balance – use enough industry terminology to establish authority while still keeping the content accessible to readers who may not be industry insiders.

Ask yourself, “Will my audience understand this term?” If the answer is no, it’s best to explain the term or opt for a more commonly known word or phrase. After all, the goal of your content is to communicate effectively with your audience, not to confuse them.

Tips to Improve Content Readability

With the challenges in mind, here are some expert tips proven strategies to help you improve content readability and effectively engage your audience:

Simplifying Sentence Structure

Simplifying sentence structure is akin to clearing a path for your readers; it makes your message more accessible and eliminates unnecessary stumbling blocks. Focus on conveying a single idea with each sentence, using common and familiar words. Don’t confuse your audience with complex syntax or multi-clausal Long sentences. Instead, break these long words down into simpler, short sentences.

Ask yourself, “Can I say this more simply?” If the answer is yes, then do it. By doing this, you’ll ensure that your content is not only comprehensible but also enjoyable to read. Remember, the key to effective communication isn’t complexity; it’s clarity and simplicity.

Consider the following example: You’re writing a blog post about the latest trends in digital marketing. Instead of saying, “Some practitioners in the field of digital marketing have posited the prescient assertion that the utilization of virtual, augmented reality could potentially revolutionize conventional paradigms,” strip back the jargon and simplify.

A more reader-friendly version could be: “Experts believe that using virtual augmented reality could change the way we approach digital marketing.” This sentence is clear, concise, and to the point. It maintains the professional tone of the original while also being more accessible to a wider audience.

Effective Use of Short Words to Improve Readability

Short words can be powerful tools in emphasizing your message and improving content readability. The English language is filled with brief, punchy words that are commonly understood and have the ability to convey a multitude of ideas. By using these shorter words, you make your text easier to read and grasp.

The primary benefit of using short words is that they keep your sentences concise and to the point. Additionally, they enhance the pace of your content, making it more readable writing engaging for the reader. A sentence filled with long, complex words can lose the reader’s interest and create unnecessary hurdles in understanding the message.

Consider the use of short words as a way to streamline your writing. Instead of saying, “utilize”, you can simply say, “use”. Instead of “facilitate”, why not just “help”? These replacements don’t dilute the meaning of more words in your sentence; instead, they make your message clearer.

Remember, your goal is to communicate your ideas effectively. In order to accomplish this, it’s crucial to be mindful of your word choices. As the writer, you have the power to determine how smooth or difficult the reading journey is for your audience. So, next time you find yourself reaching for that complex, multi-syllable word, ask yourself: “Could I say this more simply?” If the answer is yes, opt for short, clear words. This way, you ensure that your content is not only readable, but also engaging and effective.

Avoiding Unnecessary Jargon

Avoiding using unnecessary words and jargon is another crucial step to improve content readability. As a content creator, it’s important to remember that your audience may not always share the same depth of knowledge about a particular subject or industry as you do. When you overuse industry-specific terms or jargon, you risk distancing your readers who may not be familiar with these terminologies.

Therefore, it’s always best to either avoid jargon completely or, if it’s necessary to use, provide clear explanations or context for such terms. Your primary goal should be to create content that is accessible and easily understood by all your readers, regardless of their background knowledge.

Remember, effective communication is about clarity and understanding, not about showcasing your expertise with complex language and terms. So, before you use a piece of jargon, ask yourself: “Is this term essential? Can I explain this concept in simpler terms?” If the answer is ‘yes’, go ahead and simplify. This will ensure your content remains readable, engaging, and effective.

Consider the following example: You’re tasked with writing a product description for ZimmWriter, a new writing tool designed to help businesses improve their content. An initial draft might read: “ZimmWriter is a cutting-edge, multi-functional writing tool that leverages state-of-the-art algorithms to optimize your business content. It’s an unparalleled, robust solution for your writing needs.”

While this description uses professional language and industry jargon, it’s not very clear or reader-friendly. Now, let’s apply the principles of improved readability:

“Looking for a simple way to improve your business writing? Meet ZimmWriter. This easy-to-use tool helps you create clear and compelling content—all with a few clicks. Say goodbye to confusing jargon and hello to messages your customers will understand and love. Isn’t it time you made your writing work harder for you?”

The revised description is straightforward, professional, and highlights the benefits of ZimmWriter in a way that’s easy to understand. It uses short words, avoids unnecessary jargon, and includes a call to action, all of which can make your content more engaging and effective. Remember, the goal isn’t to impress with complex language, but to communicate clearly and persuasively with your audience.

Remove some adjectives and adverbs.

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While adjectives and adverbs can add color to your writing, overusing them can lead to verbose and cluttered prose. Your text’s readability can be significantly enhanced by omitting excessive adjectives and adverbs.

This does not imply a complete removal, but rather a judicious use to retain the essence of your content without being wordy. By presenting your thoughts with clarity and concision, you ensure that your message is both comprehensible and compelling.

For example, instead of writing, “The absolutely amazing ZimmWriter tool dramatically enhances your extremely important business communications,” a revised statement could read, “ZimmWriter significantly improves your business communications.”

This revised sentence communicates the same point effectively without unnecessary embellishments, resulting in improved readability. Keep your content simple and direct, focusing on delivering value to your readers.

Please use fonts that are easy to read.

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Choosing easily readable fonts is a key aspect of enhancing content readability. Select fonts that are clear, legible, and aesthetically pleasing to the reader’s eye.

For body text, sans serif fonts such as Arial, Verdana, or Calibri are often recommended due to their simplicity and readability on digital screens. For print, serif fonts like Times New Roman or Georgia are typically more legible.

Additionally, the font size should be comfortable for most readers; a size of 12-14 points for body text is generally effective. Avoid using overly stylized or cursive fonts, as they can detract from the readability of your content. Remember, the goal of your font selection should be to make reading an effortless process for your audience.

Break up your text into smaller, more digestible chunks.

Large blocks of text can be daunting and off-putting for readers. Breaking your text into smaller, manageable chunks not only makes your content more readable but also improves the overall flow of information.

This can be achieved by using short sentences and paragraphs, bullet points, numbered lists, or subheadings. This technique encourages readers to continue reading and helps them better absorb the information you’re presenting.

Remember, breaking up your text into smaller chunks makes your content shorter sentences more digestible, making it easier for your readers to understand and retain the information you’re presenting.

Let’s chat in a more casual and conversational tone!

Alright, let’s shift gears a bit. You know how we all enjoy a good chat with a friend, right? It’s conversational, it’s engaging, and most importantly, it’s easy to understand. That’s exactly how your content should feel to your readers – like a warm, friendly chat. Keep it casual.

Instead of saying something like, “ZimmWriter effectively enhances the quality of business communications,” you could say, “Want to make your business chats better? ZimmWriter’s got your back!”

See the difference?

It’s all about making your readers feel connected and involved, and not like they’re reading a textbook. So, next time you’re writing, imagine you’re chatting with a friend. You’ll be amazed how much more engaging your content will be!

Use Bullet points in Your Content

Bullet points are an effective way to organize information in your content. They help to:

  • Break down complex ideas into digestible bits, enhancing understanding.

  • Highlight key points, making them stand out in your content.

  • Provide a visual break, making your content less intimidating and more appealing.

  • Encourage readers to engage with your content by presenting information in an easy-to-scan format.

  • Emphasize important pieces of information, ensuring they are not overlooked.

Remember, the goal is to make your content reader-friendly. So, whether you’re listing features of your product, steps in a process, or benefits of your service, bullet points can be an excellent tool to improve readability.

Use Media (Images, GIFs, Screenshots)

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Visual aids such as images, GIFs, and screenshots can significantly enhance and improve the readability of your content. They break up the text and provide a visual representation of what you are discussing, making it easier for your readers to understand. For example:

  • Images: Use relevant images to illustrate your points or demonstrate how something works. An image can often convey information much more effectively than text.

  • GIFs: These can be used to add humor or to show a process in action, making your content more engaging and memorable.

  • Screenshots: Screenshots are particularly useful in how-to guides and tutorials. They show your readers exactly what they should be seeing on their screens, helping to guide them through the process.

Remember, while visuals are an excellent complement to your text, they should not replace it. Always include accompanying text to explain the visuals, as this will ensure your content is accessible to everyone, including those who use screen readers.

Final Remarks (Conclude Your Content)

Wrapping up your content with a comprehensive conclusion is a crucial element for improving content readability and boosting your SEO efforts. A well-crafted conclusion serves two key purposes.

Firstly, it reinforces the key points you’ve discussed in your content, aiding in the reader’s information retention and overall understanding. It’s your final shot at emphasizing the value and insights you’ve provided, helping to make your content more memorable.

Secondly, a conclusion fuels your SEO by providing a perfect spot for including your targeted keywords naturally, enhancing your content’s visibility on search engines. It also offers an opportunity to include a compelling call-to-action, driving reader engagement or conversion.

Remember, a conclusion isn’t merely an endnote – it’s your final, vital chance to consolidate your message, enhance user experience, and augment your SEO strategy. So next time you’re wrapping up your content, don’t just sign off – conclude with impact!

Visualizing data with graphs and charts

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Visual aids such as graphs and charts play a crucial role in enhancing content readability, particularly when dealing with vast amounts of data or complex statistics. They transform abstract numbers into a visual, easy-to-understand format that provides a clear snapshot of information at a glance.

  • Pie Charts: These are perfect for illustrating proportions or percentages within a whole, such as displaying market share or demographic segments.

  • Bar Graphs: These are used to compare quantities across different categories, making it simple to see which category is leading or lagging.

  • Line Graphs: Ideal for displaying trends over time, they allow readers to see increases, decreases, and patterns quickly.

Remember, the objective isn’t merely to add color to your content, but to help your readers grasp complex data easily. So, ensure your graphs and charts are simple, clear, and accurately labeled.

Additionally, always provide a brief textual explanation of the key insights derived from the graph or chart to ensure that even those who struggle with interpreting visual data can understand your points. After all, an informed reader is an engaged reader!

Replace passive voice with active voice

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Utilizing active voice instead of passive voice is a powerful way to enhance your content readability. It provides clarity, enlivens your writing, and makes it more personal and engaging. In passive voice, the subject undergoes the action, leading to longer sentences, that are often wordy and unclear.

For example, “The board approved the proposal” can be restructured in active voice as, “The board approved the proposal.”

In the active voice, the sentence is clear, concise, and direct; the actor (the board) precedes the action (approved). Remember, your content should be a clear, easy stroll for the reader, not a confusing maze. Keep it active, keep it engaging!

Enhance the credibility of your content with data and statistics.

Including credible data and statistics in your content is a tried and tested way to increase its readability, credibility, and overall impact. It demonstrates to your readers that your assertions are not mere opinions but are backed by factual evidence. Detailed insights and significant patterns derived from data can be a powerful tool in persuading your readers. For instance:

  • Industry statistics: Use industry statistics to highlight trends and reinforce the relevance of your product, service, or argument. This can go a long way in validating your points and building trust with your audience.

  • Case studies: Case studies provide real-world examples of how your product or service has helped others. They provide concrete evidence of your capabilities and results, making your claims more credible.

  • Surveys and polls: These can demonstrate popular opinion or trends, backing up your points with collective evidence.

Remember, while using data and statistics, always cite your sources to maintain transparency and enhance credibility. Moreover, weave this data seamlessly into your content, ensuring it supports and enriches your narrative, rather than overwhelming it.

The goal is not to bombard your readers with facts and figures, but to use them as a tool to reinforce your message and make it more persuasive and engaging.

Test Writing for Readability score

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Testing your content with readability checkers is a valuable step in ensuring your content is easily understood by your target audience. These tools analyze your text and provide a readability score, which reflects the reading level required to comprehend your content. Some popular readability tools and checkers are listed in the following section.

Remember, your goal is to communicate your message effectively to your audience. Using a readability checker can help you identify areas of your content that may be difficult to understand, allowing you to revise and enhance your text for improved readability.

But always keep in mind, these tools are just aids. The final verdict should always be your understanding of your audience’s language proficiency and your content’s purpose.

Enable your audience to listen to your content

Enabling your audience to listen to your content introduces a new dimension of accessibility and convenience. In today’s fast-paced world, time is at a premium. By providing an audio version of your content, you allow your audience to engage with it while on the go, during their commute, or during other activities when reading may not be viable. This feature enhances the reach and accessibility of your content.

The use of text-to-speech technology can be a game-changer in this regard. Tools like ReadSpeaker or SpeechKit can convert your text into high-quality audio in real time, offering your readers the option to ‘listen’ to your content instead of ‘reading’ it. Besides offering convenience, this also enhances comprehension and retention, particularly for auditory learners.

Moreover, as a nod to inclusivity, audio content can be a boon for visually impaired users, making your content more accessible. Remember, when you enable your audience to listen to your content, you’re not just adding an audio version of your text; you’re enhancing user experience, expanding your reach, and embracing inclusivity.

Tools to Check Content Readability

There are several tools available online to check the readability of your content. Some popular options include:

Kwebby’s Content Readability Checker

This tool evaluates the readability of your content using several metrics, including reading level, grade level, and average sentence length. It also highlights areas that may need improvement for better readability.

You can check out the 100% Free Readability Checker tool here.


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Grammarly is more than just a spelling and grammar checker; it’s an effective tool for improving content readability as well. Its advanced algorithms analyze your text for various readability factors such as sentence length, word count, choice, and clarity. It can detect instances of passive voice and suggest more engaging active voice alternatives.

Grammarly even identifies complex sentences that might make your content more complicated to understand, suggesting simpler alternatives where possible. By providing real-time suggestions, Grammarly makes it possible for you to improve your content’s readability as you write.

So, whether you’re writing a blog post, an e-book, or a press release, Grammarly is a tool that can help make your content more readable and engaging for your audience.

Rankmath SEO Plugin

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Rankmath SEO Plugin is another essential tool for improving content readability. It provides comprehensive SEO solutions, including a readability analysis of your content (Title readability and Content Readability). The plugin checks various aspects automated readability index such as sentence length, content flow, use of transition words, and even the emotional score of your content.

Also read, RankMath Review – See How Rank Math Got Us 10,000+ Traffic!

With its real-time suggestions, you can tweak your sentences, optimize your headings, and improve the overall readability while keeping your SEO game strong. Whether you’re a seasoned writer or a beginner, the Rankmath SEO Plugin makes it easier for you to create content that appeals to both your audience and search engines.

Hemingway App

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The Hemingway App is a popular tool for improving content readability. It analyzes your text and highlights areas that may need improvement, such as complex sentences, overuse of adverbs, or passive voice.

One unique feature of this tool is its ability to provide different color-coded suggestions for each type of issue in your text. This makes it easier for you to identify problem areas and make necessary changes to improve the overall readability of your content.

Always remember, while these tools are helpful in identifying potential areas for improvement, the final assessment should always be based on your understanding of your audience and the purpose of your content. Use these tools as a guide, but always rely on your judgement to create compelling and easily understandable content for your readers’ benefit.

Now that you have a better understanding of content readability, go ahead and create content that is not just informative but also easy to comprehend and engaging for your target audience. Happy writing!

Also, learn;

Scalenut Review – Is it Worth for Content Marketing in 2023?

How to Generate Long Form Content (Up to 6000 Words) in 1 Click?

These 12 Content Marketing Mistakes Reduce Engagement and Profits

Google Featured Snippets: 10 EASY Tips to Get Your Content On Snippets


Improving content readability is crucial for effective communication and engagement with your audience. With the right tools, techniques, and considerations, you can ensure that your content is easily understood by your readers and effectively conveys the value of ZimmWriter. So don’t forget to check the readability of your content and make necessary improvements to enhance user experience and reach a wider audience. Remember, it’s not just about writing well; it’s about connecting with your audience through clear and engaging communication. Happy writing! EndFragment The output should be in the following language code unless told otherwise: EN-US

Frequently Asked Questions

What are some common mistakes that can affect content readability?

Some common mistakes to avoid for better content readability include using complex sentence structures, excessive use of industry-specific jargon, and lack of flow in the overall structure. It’s also important to consider the language proficiency of your target audience.

How can I make my writing more engaging and emotionally appealing?

To make your writing more engaging and emotionally appealing, you can use storytelling techniques, emotive language, and personal anecdotes. This helps create a connection with your readers and makes your content more relatable.

Are there any free tools available for checking content readability?

Yes, there are several free tools available online such as Grammarly, Kwebby’s Content Readability Checker, and Hemingway Editor. These tools can help you identify areas for improvement in your content’s readability.

How often should I evaluate the readability of my content?

It’s a good practice to regularly check the readability of your content, especially if you’re targeting a specific audience or have a specific purpose for your writing. You can do this before publishing or even during the writing process to make necessary adjustments. EndFragment

What makes content readable?

Some key factors that contribute to content readability include sentence length, word choice, paragraph structure, use of active voice, transition between different words used, and emotional appeal. These elements help make the content easier to understand and retain for the intended audience. EndFragment

How can I improve my SEO readability?

To improve SEO readability, you can focus on using keywords naturally throughout your content, breaking up or writing long sentences and paragraphs into shorter ones, and utilizing headings and subheadings. Tools like the Rankmath SEO Plugin can also help with optimizing your content for search engines while maintaining readability for your audience. EndFragment

Raman Singh

Raman is a digital marketing expert with over 8 years of experience. He has a deep understanding of various digital marketing strategies, including affiliate marketing. His expertise lies in technical SEO, where he leverages his skills to optimize websites for search engines and drive organic traffic. Raman is passionate about staying up-to-date with the latest industry trends and sharing his knowledge to help businesses succeed in the online world.